same time, the officer transferring from the unit will prepare a DA Form 3161 (Request for Issue
or Turn-in) in four copies and include the serial numbers of the DD Forms 1544 on hand (used
and unused). The DD Form 1544 sheets in use at this time will be closed out and all monies
turned in to the FAO.
e. At the end of the fiscal year, all funds will be turned in the first working day of the new
fiscal year. The turn-in document will be annotated "Final FY XX turn-in" to alert the FAO that
the turn-in is to be posted to the closing fiscal year account.
Cash turn-ins will be performed at least once a month.
g. A new DD Form 1544 sheet will be used at the start of each month for the active Army.
The DD Form 1544 sheet used on the last day of the month will be closed out and monies turned
in on the same day to the FSO or designated individual.
27. Alternate Turn-in Procedures. When the receiving office is distantly located from the
finance and accounting agent or agent officer and the amount collected is 0 or less, funds
may be held until the end of the calendar month, but not beyond that. When a unit is unable to
physically make turn-ins directly to the FAO because of time and/or distance involved, payment
will be made by cashier's check or postal money order.
Turn-in procedures must be coordinated with and approved by the supporting FAO and
b. The fee for the cashier's check or money order will be deducted from the money turned
in on DD Form 1131 (Cash Collection Voucher).
c. When payment is documented, the unit will attach the receipts for the purchase of the
money order or cashier's check to the original DD Form 1131 and send it to the FAO.
d. The amount of the money order or cashier's check, plus the fee supported by the receipt,
must total the full amount collected.
28. DD Form 1131 (Cash Collection Voucher). Active Army and USAR commanders or
individuals designated on DD Form 577 of units or organizations drawing the DD Form 1544
directly from the installation control officer, will deposit cash collected with the FAO. The cash
collected as the "food cost" portion of the meals will be reflected as a deposit to the subsistence
reimbursement account under the military personnel, Army (MPA) or Reserve Personnel, Army
(RPA) appropriation fund as specified in AR 37-100 series.
Surcharges collected on the DD Form 1131 for deposit as follows:
(1) Fifty percent will be credited to Operation and Maintenance, Army (OMA), or the
Operation and Maintenance Army Reserve (OMAR) account as appropriate.