Prescribing directives include AR 30-1 (The Army Food Service Program), AR
30-5 (Food Cost and Feeding Strength Summary), AR 30-7 (Operational Rations), AR 30-16
(Food Service Data Feedback Program), AR 30-18 (Army Troop Issue Subsistence Activity
Operating Procedures), AR 30-19 (Army Commissary Store Operating Policies), AR 30-21
(Army Field Feeding Procedures).
(1) 30-1a, Cash Receipts. Receipts for cash and documents reflecting collections.
Cash vouchers, cash register tapes, memorandum books for recording cash register clearings,
records for dining facility (DD Form 1544), documents pertaining to purchase requests, billing,
and payment of catered meals or unprepared subsistence, reports of investigation IAW AR 15-6,
reports of surveys per AR 735-5 for missing, lost or stolen cash or cash meal payment sheets,
deferred payments, and similar information. Destroy after 2 years.
(2) 30-1b, Menus files. Copies of the master menus, cyclic menus, special
menus, proceedings of menu boards, and enlisted dining facility advisory council minutes.
Destroy when superseded.
(3) 30-1c, Dining facility reviews. Information relating to review of dining
facility operations, included are administration, and sanitation files; contractor performance
evaluations; nutrition, requisition, and receiving procedures; security, inventory management,
and meal card verification; and reports; summary of account status review, quality deficiency
reports, equipment improvement reports; unsatisfactory material reports, food service equipment
replacement record, and related information on findings and recommendations. Destroy after 1
(4) 30-1d, Dining facility operations. Documents pertaining to operating the
dining facility. Production schedules, headcount records, signature headcount sheets, kitchen
requisitions, sensitive high dollar item disposition, inventories with recap sheets, strength and
feeder reports (field), and similar information. Destroy after 6 months for active duty and 1 year
for the reserve components.
(5) 30-1e, Ration request, issue, delivery, and account status files. Dining facility
information relating to issue, subsistence reports, ration requests, feeder reports, issue and turn-in
slips not used for receipt of cash, delivery tickets, machine printouts, certificates of donation,
dining facility account card, and transfer of subsistence between dining facilities. Destroy after 6
months for active duty and 1 year for reserve components.
(6) 30-1f, Operational rations. Information relating to the operational ration/box
lunch control sheets, ration control sheets, transfers of subsistence between field and garrison
operations, inventories of subsistence received from the field, and related information pertaining
to requisition, receipt, storage, inspection and issue of operational rations. Destroy after 2 years.
(7) 30-1g, Food program projects. Information resulting from actions taken to
evaluate and improve the overall Army Food Program. Staff studies, survey and test reports,
coordinating actions, and similar information. Destroy 2 years after completing the project.