Transferring Records to Other Organizations.
The procedures for packing records and preparing and distributing records transmittal lists when
transferring records to organizations other than RHAs or FRCs are the same as those described
Special Instructions for Classified Files The shipment of unrelated unclassified material in
classified shipments is prohibited. Place classified records in two packages of about equal size,
one securely wrapped box or package inside the other. Do not indicate the classified nature of
the contents of the contents on the outside box or package. Ship files classified SECRET or
CONFIDENTIAL in accordance with instructions given in AR 380-5, Chapter 8. Files
containing cryptographic documents and messages will be shipped using the Defense Courier
Mark each records shipping box with the sender's destination address, accession number if
applicable, and box number if shipping more than one. Show the box's contents on the SF 135
rather than on the box itself. Mark the upper-right corner of each box of records being shipped
to the RHA or FRC with a number. The number will relate to the box number shown in Item
6(e) of the SF 135 (for example, 1 of 2; 2 of 2). A separate accession number is assigned by the
FRC for each series of records listed on the SF 135. The RHA will place the accession number,
as well as the box number, on each box being shipped to the FRC. The accession number goes
on the upper-left corner of the front of the box.
Stenciling or Labeling Boxes for Mail or Freight Shipments.
For freight shipments, each box will be stenciled or labeled clearly with an address label showing
name and address of the receiving FRC, gross weight, outside cubic measurement or container,
and the number of the box if there are more than one in the shipment. When stenciling is used
on a fiberboard box, stencil the information noted above over the top flap of the box. When a
shipping label is used on a fiberboard box, put the information noted above on the label and
attach it firmly to the top of the box.
Label each box with a standard mailing label showing the address of the appropriate FRC when
using the U.S. Postal Service. Ensure that special instructions for mailing classified information
contained in AR 380-5, such as using registered mail for SECRET information, are followed.