Hold all inventory documents and any supplies received in a separate area. (Do not include in
inventory.)
Prepare inventory count cards, and listings.
Conduct the inventory.
Inspect the inventory and make sure each item is verified. (Recount until discrepancies are resolved.)
Process supply actions as rapidly as possible in order to return your activity to normal.
Issues. Ensure that request for supplies are authorized. Oldest items issued first (shelf life should be
considered). Substitution of one unit pack for another is common with packaged products. Substitute items
may be offered, but should be checked to make sure it will do the job. Proper issue documentation will be
used for items sent to a laboratory for testing.
Turn-Ins. Turn-ins from Customers must be inspected and classified by Class III Section personnel prior
to being accepted at the supply point. The product must be sampled and stored in an area away from good
product until lab results are obtained. The lab will normally recommend results. In some cases, local SOPs
require the unit to hold the products until lab results are obtained.
PART C - QUALITY SURVEILLANCE OF PACKAGED FUELS
As a petroleum NCO you will often be responsible for monitoring the quality and usability of packaged
products. Most packaged petroleum products have a Type II extendable shelf life, which means that upon
expiration the item may be extended for use after appropriate inspection and testing actions. The retest
frequency is a prescribed item, in months, from the date of manufacture on the container or carton. The SLC
(Shelf Life Code) is a one position code that establishes the frequency which Type II items must be
sampled/retested. The SLC codes are the same as prescribed in MIL-HDBK-200, and are listed as follows:
0 Nondeteriorative
1 3 months
2 6 months
3 9 months
4 12 months
5 18 months
6 24 months
7 36 months
8 48 months
9 60 months
Products with an expired shelf life may not be used pending assurance that the items suitability for use has
been verified through laboratory analysis. All packaged products on hand/in storage will be inspected every
90 days to determine if the product is within shelf life usability, and to determine container condition in
accordance with AR 710-2 and unit/user level procedures.
Stock Rotation. Stock rotation will ensure that the oldest products are issued used first. When expired
products are found in storage ensure that personnel use DA Form 5832-R (Packaged Petroleum, Oils, and
Lubrications Submission Log) to report the NSN, contract number, lot/batch, size of container, and quantity
on hand to the installation petroleum manager/next higher supply level for consolidation. The installation
petroleum manager/next higher supply level will have in their possession the QSL (Quality Surveillance
Listing) which will be consulted to determine further actions to be taken with outdated products.
Applicability. A fuel must be laboratory tested before and after government acceptance to make sure
that it meets specifications. It must be clean and dry. A fuel is clean when it is free of suspended matter,
sediment, and emulsions. A fuel is dry when it contains no undissolved water. A clean, dry fuel has a bright
appearance, without cloud, haze, or visible solids. Depend on qualified filter/separators to keep fuels at the
Class III supply point clean and dry.
Laboratory Tests. Laboratory tests are made to ensure that fuels meet specifications, to identify
unknown products, to detect contamination, to verify unfavorable field tests, and to recommend disposition of
unacceptable fuel. The laboratory tests include, but are not limited to, distillation, gravity, corrosion, water
tolerance, particulate matter, freeze point, vapor pressure, gum content, tetraethyl lead, and sulfur. Fuel
must be tested by a laboratory when:
7-3
QM 5092
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