(1) Direct and General Support System. Accounting is managed at the DS/GS units and Installation level
by stock record accounting for receipts, issues, and inventories by the SSA.
(2) Customer Using Unit Level. This requires documentation for audit train.
b. The SSA level documents are used to order, receipt issue, inventory, and adjust the account. The
Forms used are:
(1) Stock Record Accounting -
DA Form 272 -- This form is used to list request for fuel and their status. Also listed DA Form 3644 and 4702-R.
(2) Army (SSA) Accounting -
(a) DA Form 1296 -- For each product and grade, there will be a separate card.
(b) DA Form 2765-1 and DD Form 1348-1 -- Used to order and receipt for product.
NOTE: All gross gallons that equal or exceed 3,500 gallons must be volume corrected to 60ƒ F to permit net
quantity (gallons) to be determined for each delivery.
(c) DA Form 3643 -- Identifies equipment, fuel type and quantity, receiving unit, and signature.
The Form normally is used for one product and covers one day. The Form is a supporting document to a daily
quantity listed on DA Form 3644.
(d) DA Form 3644 -- The quantity total each day by product type is abstracted from the DA
Form 3643s onto the DA Form 3644.
(e) DA Form 3853-1 -- Used to record gaged quantity in a storage container. Is used to support
quantity on-hand inventory, opening and the closing will be recorded in the remarks column.
(f) DA Form 4702-R -- Used to record inventory quantities, opening, receipts, issues, balance,
gains, losses, and adjustment to DA Form 1296.
8.
Army Customer Using Unit Accounting.
a. Unit commanders will designate in writing a responsible individual to maintain control of bulk fuels
and provide an audit trail using these forms:
(1) DA Form 2064: is used for posting and controlling documents.
(2) DA Form 2765-1 and DD Form 1348-1; are used to order and receipt for product.
(3) DA Form 3643 and DA Form 3644 -- bulk petroleum receipt will be assigned a document number
from the document register. Upon receipt, the document will be posted in column "a" and the quantity recorded
in the receipt column of the DA Form 3643. Retail issues and defuel receipts will be recorded in the respective
column on the DA Form 3643. The issue and receipt columns will be totaled and posted daily on the DA Form
3644.
6-5
QM5200
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