Deficiency - A deficiency is a fault in a piece of equipment so severe that it causes the equipment to be
not mission capable (NMC). The "X" status symbol is entered in the status column on DA Form 2404 to
indicate a deficiency.
As the PMCS is being performed, the "Item To Be Checked/Inspected" column of the PMCS table tells what
to check and how to check to see if there is an equipment fault or deficiency. If a fault or deficiency is
identified, it must be determined if it can be corrected at the operator/crew level or if it will have to be
entered on DA Form 2404 for unit level mechanics to correct. If it is beyond the capability of the
operator/crew to correct, then you must find out if the fault has been previously identified and reported to unit
If the fault has been previously identified, it should be entered on the equipment's Uncorrected Fault
Record (DA Form 2408-14). This form lists all faults on the equipment and tells why the necessary
corrective action has been delayed. A copy of the equipment's DA Form 2408-14 should be in the
equipment record folder whenever PMCS are performed so the previously reported faults are not entered
again. If a new fault has been identified while checking DA Form 2408-14, enter the sequence number of the
check being made when the fault was found and a description of the fault. Then look to the Not
Ready/Available If column of the PMCS table to determine if the fault identified fits the description of a
deficiency. The last step in the recording process is to circle the PMCS item number and enter the status
symbol "X" which tells unit level mechanics that the equipment is not mission capable. There are four
categories of maintenance that you should be familiar with:
O/C - operator or crew maintenance (check and tighten or replace screws).
F - direct support maintenance (replace and adjust).
H - general support maintenance (rebuilt).
D - depot maintenance (renovates and sends equipment back to supply systems)
PART B - THE EQUIPMENT RECORD FOLDER
The Equipment Record Folder holds the forms needed to keep up with equipment use, operation, and
condition while on dispatch. It is used each time an item of equipment goes on dispatch. Descriptions of the
items it contains are as follows:
DD 314 (The Equipment Identification Card) - Ties a particular Equipment Record Folder to an item of
equipment. An Equipment Identification Card goes in the outside front pocket of each Equipment
Record Folder. Information on the card is used to identify the equipment covered, keep track of services
due, and identify the assigned operator and leader. The dispatcher and operator make the card locally,
use the card to keep up with services, and make sure the right folder is issued. The dispatcher and
whoever keeps the DD Form 314 update the information on the card after each scheduled service. It is
extremely important that you keep information on the Equipment Identification Card current. The
Equipment Identification Card is thrown away when it is no longer needed or no longer readable.
Replace forms when they are no longer readable.
DD Form 1970 (Motor Equipment Utilization Record) - Used to record motor equipment use in order
to control the use of special purpose, combat, tactical and nontactical vehicles and equipment, including
material handling equipment. This form also keeps the running time on equipment that requires services
Running time is the period of operation. Forms keeping running time only will be used until the
destination section is filled. This form is used for varying periods depending on its use. For regular
dispatches this form is used until all the spaces in either the operator or destination section have been
filled. For extended dispatches, this form is used until all the spaces in the operator or destination
section have been filled. DA Form 5987-E (Motor Equipment Dispatch (EGA), when generated by
ULLS, replaces the requirement for a DD Form 1970.
The dispatcher fills out the following spaces:
Date (day, month, year).
Type of equipment.
Registration or serial number.
Organization name (user).
Time out, miles, hours.
Person to whom the operator reports.