PART D - INSPECTING TANK CARS AND TANK TRUCKS PRIOR TO
LOADING
Preloading Inspection Procedures.
Ensure that personnel perform the following:
Inspect tank car or truck for cleanliness. The interior, including domes, must be free from loose rust,
scales, or dirt, and must be dry (water-free).
Inspect tank car or truck suitability to receive product. Make sure the product last carried is the same as
the product to be loaded. If the product is different, the tank car or truck should be processed IAW Table
V, MIL-HDBK-200.
Look for any foreign objects such as tools, bolts, or old seals that may have fallen into the tank. Objects
should only be removed by authorized persons,
Verify that outlet and safety valves are properly sealed and in operable condition.
Verify that dome covers and bottom outlet valves are opened and bottom outlet caps on tank cars are
removed to allow residue from previous cargoes to drain. Do not allow residue to drain on the ground.
Use an approved container.
Inspect outlet valves. If found to be defective, ensure they are replaced or repaired prior to loading.
Monitoring the Loading of Tank Cars and Tank Trucks.
Ensure that personnel perform
the following:
Verify that all outlet valves and caps are replaced prior to filling.
Verify that all safety precautions are adhered to and observed during loading.
Verify that preventative measures are taken at top-loading facilities to prevent free falling or splashing
during loading operations.
- Verify that discharge hoses and loading arm fill pipes are inserted so that they reach the bottom of
the tank.
- Verify that the fill rate is slow until the hose or fill pipe is covered by at least 6 inches of product.
Verify that domes and/or unloading valves in the case of tank cars, and all openings in the case of tank
trucks, are secured and sealed with serially numbered seals immediately after filling.
Inspecting Loaded Tank Cars and Tank Trucks. Ensure that personnel perform the
following:
Verify that each tank car and tank truck is sampled and tested IAW MIL-HDBK-200, Table III, upon
completion of loading to verify product quality.
Verify that all products that can be visually examined are checked for water and sediment.
Verify that the contractor maintains a record of test results.
Verify quantity of products loaded.
- Quantities shipped by tank car will be determined IAW contract provisions.
- Quantities shipped by tank truck will be determined from the truck calibration table, the net weight of
product loaded, or by use of a properly calibrated meter.
Verify that contractor maintains the retained samples for the period designated in AR 715-27, Section 6.
Inspecting Documents.
Verify that the corrected API gravity, provided by the contractor, is annotated on the loading documents.
Inspect prepared documentation for accuracy and completeness.
PART E - PERFORM QUALITY SURVEILLANCE ON PIPELINE MOVEMENTS
These procedures apply to movement of product belonging to or to be accepted by the government, except
movement of contractor-owned product where quality is verified after receipt at a terminal and prior to
delivery to the government.
Witness the sampling and full specification into the FOB origin and destination contracts to assure the
product tendered conforms to the applicable requirements.
Verify that only heart cuts are transferred into the FOB acceptance tanks, unless specific exception is
authorized, for FOB destination deliveries.
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QM 5184
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