PART A - QUALITY SURVEILLANCE PROGRAM
The following responsibilities, at minimum, will be included as part of any quality surveillance program:
Ensure the quality of product supplied from commercial sources used by the US Army, ARNG, and USAR
units.
Maintain the quality of Army-owned petroleum product and containers.
Provide support to DLA on a nonreimbursable basis limited to testing and reporting test results on
samples submitted by DLA.
Inspect all bulk petroleum, packaged products, and containers at the frequencies established in MIL-
HDBK-200 or more frequently, if desired, for closer surveillance or when directed by USAPC.
All packaged products in storage will be inspected every 90 days to determine if product is within shelf life
usability and to determine container condition.
Products identified for shelf life update testing will be reported to USAPC before submitting any samples
to designated labs. When products are identified for shelf life update, those products will not be used until
laboratory analysis indicates the product meets use limits. USAPC Product Deficiency Investigation (PDI)
message, which identify deficient items, will be kept on file for 1 year from date of release. New receipts
of products will be screened for items reported in these messages and if received, will be reported to
USAPC.
PART B - WORLDWIDE QUALITY SURVEILLANCE PROGRAM
As the NCOIC, you must ensure that this program applies to all bulk and packaged petroleum supplied by
commercial sources under DLA regional type contracts, procured locally, or received from Army, other military
services, or DLA depot stocks.
CONUS. CONUS, USAPC, will establish a CONUS sampling schedule. In addition, USAPC will provide to the
submitting activity detailed sampling instructions upon request and advise the submitting activity of the test
results and determine if additional quality surveillance samples need be requested for testing.
The commander of the activity required to submit samples under this program will ensure that a petroleum
supply specialist is assigned to take product samples and maintain a sample log for all samples submitted
indicating assigned sample number, sample history, and test results. A sample taken from the delivery
conveyance for the first three separate delivery dates under each new contract, including local purchases,
for all types of bulk petroleum product is forwarded to the supporting laboratory. Sample tags will reflect
first, second, or third delivery.
The fuel sample containers will be procured by the submitting activity. Care must be taken to ensure
containers are maintained in a usable condition.
A petroleum sample tag is completed and attached to each sample submitted for laboratory testing.
Samples of products are forwarded to the laboratory designated within 72 hours after the sample is taken.
Stocks of motor and aviation fuels at using activities are usually consumed in relatively short periods of
time. The unstable character of these products warrants special precautions to prevent damage to
equipment. Motor, aviation fuels, and heating fuel will be tested according to MIL-HDBK-200. More
information on testing, performance requirements, and instructions of a general nature are given in MIL-
HDBK-114 (Fuels, Mobility, User Handbook). Fuel samples will be forwarded to the supporting laboratory
unless otherwise directed.
All dormant stocks of Army-owned bulk petroleum will be rotated before deterioration occurs beyond
acceptable use limits. This guidance and procedures apply worldwide. When test results indicate
deterioration trends, stocks will be rotated and consumed while the product is still within specification
limits. A report indicating fuel type and problems experienced will be sent to:
USAPC
ATTN: STRGP-FT,
New Cumberland, PA. 17070-5008.
Overseas. Overseas commands will establish a sampling schedule at the frequencies established in MIL-
HDBK-200 or more frequently, if desired.
QM 5184
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