INTRODUCTION
In order to ensure the smooth operation of the petroleum laboratory, detailed records must be maintained as
they relate to supply use and replenishment. These details should be described in the petroleum laboratory
SOP. The supervisors have the responsibility to maintain these records and ensure supplies are ordered
promptly in order to carry out the mission.
PART A - ORDERING SUPPLIES
The following general procedures and comments need to be covered in detail in the appropriate section of
the laboratory SOP.
Via the laboratory SOP, each individual assigned to a base, mobile, or airmobile laboratory will be
capable of ordering supplies for the laboratory.
Supply requirements may vary due to the type of laboratory. Technical manuals list components and
maintenance requirements for each type of laboratory. The appropriate technical manuals for the three
types of laboratories are as follows:
- Base Laboratory TM 5-6640-214-14.
- Mobile Laboratory TM 5-6640-215-13.
- Airmobile Laboratory TM 10-6640-216-13&P.
Supply requirements for the laboratories are determined by Table of Organization and Equipment (TOE),
Table of Distribution and Allowances (TDA), technical manuals, military and federal specifications, MIL-
STD-3004, and military handbook MIL-HDBK-200.
When ordering supplies, it is important to know the type of supplies being ordered. There are six major
types:
- Non-expendable - major pieces of equipment or nonperishable type items.
- Expendable - perishable, emptied, or used up. Use a breakage list to keep track of items broken
during laboratory operations.
- Major end items.
- Component parts - secondary pieces of equipment to a major end item (such as the test apparatus is
to a mobile laboratory or tools in a tool kit).
- Self-service supplies - perishable supplies such as paper, pens, toilet items, etc.
- High dollar or controlled supplies - cost excessive controlled items such as fuel, ammunition, paint,
etc.
All supplies that need to be ordered should be identified in one of four ways:
- National Stock Number (use FEDLOG to verify numbers).
- Line item number (LIN) number.
- Manufacturer.
- Technical manual hand receipt.
Laboratory supplies are ordered (requisitioned) using one of three forms:
- DA Form 2765-1 (Request for Issue or Turn-In).
- DD Form 1348 (DOD Single Line Item Requisition System Manual).
- DA Form 3161 (Request for Issue or Turn In - Temporary Issue).
When supplies are ordered and received, they are listed and annotated, respectively, on DA Form 2064
(Document Register for Supply Actions).
A separate document register is kept for non-expendable and expendable items used in the laboratory.
You must account for each piece of laboratory equipment. Usually, the officer in charge or person
accountable for the equipment is the property officer.
Numerous laboratory supply items (chemicals, solvents, and equipment) must be obtained through local
supply sources. This is due to the rare requirement for the item. When there is no demand for the item,
the Army will not keep the item in the supply system. Commercial catalogs may be obtained directly from
the company or the supply officer.
A record will be established for the replenishment of expendable laboratory supplies; therefore, when you
are down to an established reorder point, you will requisition the quantity to replenish to the required
stock level.
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QM 5181
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