(3) Disposition dates can either be Fiscal year or Calendar year. In order to find out
what is used for a particular series, check AR 25-400-2 and go to the respective series section.
(4) Cut off dates (COFF) are broken down into two sections. For disposition less than
one year, the document will fall under a specific amount of months (i.e. 6 months). If the
document falls within that time period, whether it be the first day of that time period or the last
the cutoff will be the same (the last day of the time period). For any disposition that is one year
or greater the cut off will always be the last day of that year, whether it be Fiscal or Calendar.
(5) Destroy dates always begin with the day after the cut off (COFF) date and extend to
the entire length of that time period PLUS one day. An example of this would be a 2 year file
dated 4 January 99 (FY). The COFF would be 30 September 99. The destroy date would be
OCT 2001.
NOTE: Destroy dates never include the day of the month. ONLY the month and year.
6.
Systems Overview.
a. Structure and Focus. Managers should understand that we must always focus on the
customer. If all levels of the AFMIS system are not performing their daily tasks, it will only
effect the customer in the long run.
b. Purpose. Managers should know what each sub-system can do to ensure right channels
are used when problems may occur with the dining facilities subsystem, and how to
correct the problems quickly and effectively. That is why it is important to know what each level
accomplishes to effectively and efficiently run the operation, and keep customer satisfaction our
number one priority.
7. Subsystems. There are three major sub-systems within AFMIS, which designed to improve
the overall food service operation. Each sub-system has its own sub-system and areas of
responsibility.
a. TISA/TISA-Warehouse. This sub-system is for use at each troop Issue Subsistence
Activity location throughout the Army. This sub-system provides automated inventory control;
stock accounting; and issue, receipt, storage, and financial accounting records for all class I
supplies.
b. IFA. The installation Food Advisor Subsystem is for use at the installation food advisor
level throughout the Army. This sub-system provides automated reports, inquiries, file
maintenance, and equipment control procedures to monitor dining facility operations. Included
is the sub-IFA which is used at the Brigade level for Food Advisors to monitor and
assist dining facility operations. Food Advisors can only inquire into the dining facility
operations sub-system.
c. DFO. The dining facility operations sub-system is for use in each dining facility, in
which you as managers will use this subsystem within your facilities. This subsystem provides
QM 6312
26
Previous Page
