discontinuance, and the new address of any OCRHA within his or her command jurisdiction.
See Table 10-1 in AR 25-400-2 for a listing of the current OCRHAs and addresses.
Operation of Records Holding Areas.
RHA operators will ensure that eligible records are retired or destroyed at the proper time and
that access for reference to stored records is available. They will ensure that records removed
from the RHA for reference or other actions are returned within a reasonable timeframe. Use
DA From 543-R in a charge-out suspense system for this purpose. They will establish a locator
and disposition file. This file has copies of SF 135 prepared by offices placing records in the
RHA or when records are retired to the FRCs. This file makes it easier to locate records in the
RHA and to retrieve records from FRCs.
Discontinuance of Records Holding Areas.
When the records storage requirements of organizations being serviced by an RHA drop below
100 linear feet annually, the RHA should be discontinued. Exceptions are permitted if this is not
practical or cost-effective. Records that cannot be destroyed upon discontinuance of the RHA
will be retired to the appropriate FRC, if eligible. Otherwise, they will be returned to the office
that placed them in the RHA.
Army Records Centers.
There are three Army records centers for intelligence and criminal investigative records. These
centers are listed in Table 10-1 of AR 25-400-2.
Federal Records Centers.
The National and Federal Records Centers listed in Table 10-1 of AR 25-400-2
have been established in CONUS to receive and maintain records with long-term or permanent
value, pending their ultimate destruction or accession into the National Archives. These centers
furnish reference service for the records that they maintain.
Use OF 11 (Reference Request-Federal Records Centers) to secure the loan of, or
gain access to, agency records that have been retired into the FRC system. Use SF 127 (Request
for Official Personnel Folder-Separated Employee) to request the return of retired Official
Personnel Folders (Civilian) from the National Personnel Records Center. Use SF 180 (Request
Pertaining to Military Records) to request the return of retired Official Personnel Folders
(Military) from the National Personnel Records Center.
File Category 30: Food Program.
Records in file category 30 concern commodities, resources, and services used,
facilities operated, and functions performed in the supply and service of food to include
operational rations. For a complete list of file category 30 file names, see Table B-13 of AR 25-