Supporting the nutritional needs of soldiers is the mission of the dining facility. This mission is
performed 365 days per year. It is up to you to make sure that your inventory planning, support,
and control procedures are such that all soldiers are fed. Take advantage of this opportunity to
learn about some of the forms and procedures you will use in your dining facility to plan,
1. The DA Form 5309-R. DA Form 5309-R (Operational Ration/Box Lunch Control Sheet)
provides a way to account for box lunches and operational rations. Proper requisitioning and
issuing procedures enable you to control box lunches and operational rations and are essential in
accounting for box lunches and operational rations consumed.
2. Box Lunches. The following procedures will be used when box lunches from SB 10-540
and SB 10-263 or command adjusted box lunch menus are required to support mission
a. Requisitioning. The Senior Food Operations Sergeant will annotate the box lunch menu
desired in "Section B" on DA Form 2970 (Subsistence Report and Field Ration Request). He or
she will enter a statement of the extended reason to use box lunches in the "Remarks" block of
DA Form 2970. If another unit requires support, the unit (requiring support) will submit a
memorandum for record (MFR) to the dining facility prior to the Senior Food Operations
Sergeant requisitioning the box lunch menu.
b. Receiving. A separate DA Form 5309-R will be maintained when box lunch
ingredients are received at the dining facility.
c. Preparation. The preparation of box lunches will be as close to pick-up time as
possible. Immediately after preparation, the box lunch will be sealed and dated and will remain
under refrigeration until time to pick-up.
d. Accounting. A DA Form 3034 (Production Schedule) will be prepared reflecting the
menu for the box lunch. DA Form 5309-R will be completed at the time the box lunches are
issued. The DA Form 5309-R, the MFR requesting box lunches, and DA Form 3034 will be
retained and maintained in the appropriate dining facility account.
e. Headcount and Reporting. All box lunches must be supported by appropriate headcount
data. A separate DA Form 3032 (Signature Headcount Sheet), annotated BOX LUNCHES top
and bottom will be issued.
(1) Personnel required to pay cash will make appropriate entries on DD Form 1544
(Cash Meal Payment Sheet). The remarks block of the Form will be annotated with the number
of box lunches sold for cash.