a. All DD Forms 1544 and cash will be accounted for at all times and properly
safeguarded in a safe or in a field safe that is properly secured to an immobile object. Field
cabinets using steel lock bars or those offering no forced entry protection are not considered
adequate. It should be secured to a permanent part of the building or a room that always has
personnel on duty.
b. Entire DD Form 1544 books will not be issued to a FSO for retention in the dining
facility safe. Cash Meal Books will not be retained in the dining facility even though the FSO is
a permanent member of the dining facility staff.
c. The books, the cash collected, and the completed individual sheets will be retained in
the headquarters or the office of the FSO of the unit or organization operating the dining facility.
d. The book and the cash collected from the sale of meals will be safeguarded as
prescribed in AR 37-103, Chapter 3, Section IV. Loss or misappropriation of cash or sheets will
require an investigation under the provisions of AR 15-6 and AR 735-5.
20. Control Officers for DD Form 1544. The installation commander for active Army units, the
MUSARC commander for USAR units, and the state adjutant general for ARNG units will
appoint, in writing, an officer of their headquarters as the installation control officer for DD
Forms 1544. An alternate control officer will be appointed to act in the temporary absence of the
control officer.
a. The control officer is responsible for requisitioning and receiving DD Form 1544 books
from the installation. The DD Form 1544 book will be accounted for in a register. The register
will contain the DD Form 1544 book serial number, cash collection sheet numbers in the book,
the date of issue to consolidated headquarters or unit, and the date of return of the completed
book.
b. Whenever a Cash Meal Payment Book contains minor printing errors, such as two
pages with the same number or blurred numbers, the installation control officer can make
corrections. Corrections must be made in ink by making a single line through the error and
entering the correction. A memo reflecting a book number and the changes made should be
written up and signed. A copy of the memo should accompany the book for the unit receiving
the book, a copy should stay at the installation, and a copy should be made for the control
officer.
21. DD Form 1544 Issue Procedures.
a.
The control officer will issue DD Form 1544.
(1) In the form of a complete, 50-page book of 50 sheets.
(2) Directly to units located on or supported by the installation.
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