(2) At installations where dining facilities are included in operations under the Army
Industrial Fund System, cash collected as a surcharge will be reflected as a deposit of:
(a) Fifty percent to the credit of the industrial fund.
(b) Fifty percent to the credit of the applicable subsistence MPA account.
b. Active Army and Reserve components located at other service installations (Air Force,
Navy, and Marine Corps) will complete DD Form 1131 as outlined in AR30-1, paragraph 11-9.
c. When a cash overage or shortage occurs in the dining facility, the amount will be
reflected on DD Form 1544. Circumstances of the overage or shortage must be explained on the
reverse side of both DD Form 1544 and DA Form 3546-R.
d. At the bottom of the DD Form 1131, record the serial number of the DD Form 1544
book and the sheet number of all sheets being turned in.
29. AFMIS Headcount Inquiries. It is a good practice to periodically review headcount data to
ensure its accuracy. For instance, reviewing signature blocks for reports such as the automated
cash collection voucher, reviewing headcount, and cash collections previously inputted into the
system, and reviewing financial information. As a primary AFMIS user responsible for accurate
headcount data, select the appropriate menu option for inquiring into your dining facility
headcount files.
a. Before printing reports, you must ensure that the signature blocks for the Food
Operations Sergeant (FOS), Food Service Officer (FSO), and the responsible commander are
accurate. Select the menu option which allows you to do this. Upon completion of your review,
return to your Inquiry menu.
b. Being the person responsible for accurate headcount input, it is important that you
review the current day's headcount, meal costs, and surcharges for each meal you serve.
Mistakes could have been made or data could have been lost. Select the menu option which
allows you to review the current day headcount and cash collected. Upon verifying the
headcount accuracy, return to your Inquiry menu.
c. Information on the automated Cash Collection Voucher must be accurate. You, as the
responsible user, must ensure that the Finance and Accounting Office (FAO) information is
correct. Select the menu option which allows you to review this information. Upon completion
of your review, return to your Inquiry menu.
d. Each dining facility has a maximum cash amount allowed. When or before that amount
is reached, cash must be turned in. If you are the person responsible for ensuring cash turn-ins,
then you should be reviewing your system's current cash on hand balances.
e. Select the menu option which allows you to review monthly headcount, meal cost, and
surcharge. This selection will allow you to review your current cash on hand. Upon completion
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