of your review (which completes your headcount inquiries) return to Headcount Maintenance
Menu.
30. Putting Headcount Data Into AFMIS. Until your system is equipped with the automated
headcount (AHC) subset, you will be required to collect headcount data manually and then input
it into your system. If your system is equipped with the AHC subset, you should still be
knowledgeable in the procedures for collecting and inputting headcount data. Equipment can
break down. Select the menu option that allows you to maintain your headcount files.
a. Upon the completion of a meal period, all headcount paperwork is collected and
verified for its accuracy. After verification, you can then enter that headcount data into your
AFMIS system. You have the entire accounting period in which to enter in your data, waiting to
do can affect your account status. Your headcount data is transferred to TISA by electronic
communications, replacing the use of DA Form 2970 (Subsistence Report and Field Ration
Request).
b. To begin inputting headcount data, collect and have readily available all appropriate
headcount forms, to include strength and feeder reports, from all your supported units. This
would also include strength and feeder reports for garrison-supported field feeding.
c. Select the menu option which allows you to begin inputting headcount data. Once this
option is selected, you are required to type in the meal date. The next entry is SIK authorized.
This entry is made one time per meal date. The system will skip this entry for another meal on
the same date.
d. Once data on SIK authorized have been entered, you can begin entering headcount data
on misunderstandings corrected.
e. Upon completion of all headcount data entries, move your cursor to the Total
Headcount field and the total headcount is displayed. Your total headcount will not include
surcharge and meal read-to-eat (MRE) counts.
f. There will be circumstances in which you will have to make corrections to headcount
data. These adjustments can be made at anytime before the close of the accounting period. You
can make adjustments to previously inputted forms that have either been sent or not sent to
TISA. Select the same menu option that you used earlier for headcount entries.
31. Cash Collection and Turn-in Processes. At or before your dining facility maximum cash on
hand allowance is reached, you will be required to provide your FSO or responsible commander
the paperwork and cash for a turn-in to finance. AFMIS greatly simplifies this process for you;
however, you must again pay close attention to what you are doing.
a. Before you begin your cash turn-in voucher, complete all headcount/cash-collected
entries. Be sure you have available the cash meal payment sheet page numbers, book number,
start and end dates, any cash overages and shortages, and any field turn-in information.
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