(14) The individual unit or soldier is responsible for submitting the required
administrative data to account for the consumption of operational rations. All unopened and
unconsumed operational rations will be returned to the dining facility. The Senior Food
Operations Sergeant will enter the number of returned rations on a separate line in column e, and
the cumulative balance will be adjusted to reflect the turn-in.
5. Inventory Management. It is possible that you will be an AFMIS user responsible for
conducting inventories and entering inventory data into the system. Proper procedures must be
followed to ensure accurate records and a clear internal audit trail. At any time, your installation
food adviser (IFA) can access and audit your inventory balances.
a. Weekly inventories are conducted to count and verify quantities for high dollar and
sensitive items. These require intensive management and are coded on the Master Item File
(MIF). You have the choice of which type of weekly inventory to conduct, inventory sensitive
items only, or all items.
b. To begin the sensitive item process, a physical inventory must be conducted on
perishable and semiperishable items. The AFMIS system will print out two copies of a count
sheet when you select the appropriate menu option. Use these reports to have two personnel
conduct the weekly physical inventory.
c. When the physical inventory counts have been completed, you must enter the counts
into your system.
d. Upon completion of your initial count entries, or by selecting the menu option for
recounts, you will have the opportunity to reconcile your counts with the system's counts. The
system will only print to the screen those items which have a variance.
6. Processing Dining Facility Transfers, Turn-ins, and Issues. There will be many times during
dining facility operations where you will provide subsistence to another dining facility, turn in
subsistence to TISA, or support unit training exercises. AFMIS allows you to complete these
processes with efficiency and clear internal audit trails.
a. When a neighboring dining facility is in need of subsistence, you have the ability to
create and process the required documents using AFMIS. However, you must get approval from
your Chief Food Operations Management NCO for this type of transfer.
(1) To begin the transfer process, select the C - Transfers option from the AFMIS-DFO
Main Menu. The DF issuing the subsistence is responsible for transfers.
(2) Once the document is created, it is held in your database until the transaction is
completed and it is ready to be sent to TISA. Select the menu option which allows you to update
this document.
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