2-2. Headcount, Continued
The authorization must be in accordance with AR 37-1 (Principles and
Change fund.
Standards Applicable to the Army Accounting System) and AR 37-103
continued
(Disbursing Operations for Finance and Accounting Officer). As an alternative.
you may issue money that was collected during previous meals to the headcounter
for making change. However, DO NOT retain monies that are scheduled to be
turned in to the finance and accounting officer (FAO) for a change fund.
Ensure that the contractor, the FOS, or a designated representative periodically
Spot checks
spot checks the headcounter during the meal. These spot checks ascertain
whether proper headcount procedures are enforced. In addition, the contractor or
the FOS ensues that all members of the dining facility staff sign the proper
headcount or cash collection document when they consume a meal during a
scheduled meal service or between meals.
The contractor or the FOS also ensures that these personnel sign for any portion
of a meal that is consumed during a scheduled meal service or between meals.
These individuals include:
Cooks in SIK and BAS status.
Food service contractor employees.
Civilian attendants.
Visitors and guests.
Ensure that the aforementioned personnel enter their signatures on the headcount
form to account for such consumption. Alternatively, these personnel may pay
cash and sign DD Form 1544.
Consider any of the following as a meal consumed:
Meals
consumed
Consuming food such as a sandwich.
Putting food into bowls and consuming the contents thereof.
Consuming food in any quantity (other than sampling).
Continued on next page
QM3510
2-4
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