Applying Disposition Instructions

600-8-1j Line of Duty

(90)

Files

10 thru 58-1b

(90)

COFF 31 Dec 90, Trf RHA

Jan 93, Dest Jan 96

Sample label entry for container

Sample label entry for container with

container with two or more record

only one record series.

record series

600-8-1j Line of Duty

(90)

600-8-1j Line of Duty

(90)

Files

(A thru L)

(M thru Z)

COFF 31 Dec 90, Trf RHA

Jan 93, Dest Jan 96

Sample label entries for containers with only part of one record series.

1jj

Ref Pubs

ARs

1-200

350-1

350-37

385-55

thru

340-21

352-3

385-40

420-10

Dest when

supsd, obs, no

longer needed

for reference

Sample label entries for binders containing reference publications.

8. Applying Disposition Instructions.

a. For most records, the MARKS disposition gives only the generic retention period (that is,

destroy after 2 years, destroy after 5 years, permanent, and so on). In dispositions like these, use

the table on the next page to determine and apply the exact cutoff, transfer, retirement, and

disposition dates.

b. For some records, the MARKS also gives specific instructions for cut off, transfer,

retirement, or establishment of inactive files, for example "Permanent. Place in inactive folder

(PIF) on completion of next inspection and cut off at the end of that year." In this example, the

file remains among the currently used office files for however long it takes for the next

inspection to occur. When the next inspection does occur, the file gains definite disposition

instructions. At the end of the year in which the inspection occurred, the file is separated from

the active files or "cut-off" and placed in the folder with the appropriate "permanent" disposition

instructions on the label. This record will be transferred to the RHA and retired to the FRC after

16

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