Sample of a list of disposition instructions.
Rule
A
B
C
D
If the file is
And the abbreviated disposition
Then the full disposition standard would be
And disposition instructions on
accumulated instructions are
the file label would be (examples
by
are calendar (CY) or fiscal year
(FY) as applicable)
1
Any element
Destroy after 1 month
Cut off at the end of the month; hold 1 month in
COFF 31 Jan 91, Dest Mar 91
of the Army
the current files area (CFA); then destroy
COFF 28 Feb 91, Dest Apr 91
to which AR
COFF 31 Mar 91, Dest May 91
400-25-2
COFF 31 Apr 91, Dest Jun 91
applies
2
Destroy after 3 months
Cut off at the end of each quarter; hold 3 months
COFF 31 Mar 91, Dest Jul 91
in the CFA; then destroy
COFF 30 Jun 91, Dest Oct 91
COFF 30 Sep 91, Dest Jan 92
3
Destroy after 6 months
Cut off twice a year, according to the CY or FY;
CY: COFF 30 Jun 91, Dest Jan 92
hold 6 months in the CFA; then destroy
Or COFF 31 Dec 91, Dest Jul 92
FY: COFF 31 Mar 91, Dest Oct 91
Or COFF 30 Sep 91, Dest Apr 91
4
Destroy after 1 year
Cut off at the end of the CY or FY; hold for 1 year
CY: COFF 31 Dec 91, Dest Jan 94
in the CFA; then destroy
FY: COFF 30 Sep 91, Dest Oct 92
5
Destroy after 2 years
Cut off at the end of the CY or FY; hold for 2
CY: COFF 31 Dec 91, Dest Jan 94
years in the CFA; then destroy
FY: COFF 30 Sep 91, Dest Oct 93
6
Destroy upon occurrence of a specific
Destroy when superseded or obsolete. Destroy
Destroy when superseded or
action or event
when no longer needed for current operations.
obsolete. Destroy when no longer
needed for current operations.
7
Destroy a certain time period after
Destroy 2 years after transfer or separation of
Example for a 2-year time-event
occurrence of a specific action or event
individual. Place in INACTIVE file on transfer or
file:
separation of individual; cut off INACTIVE file at
ACTIVE:
end of year and hold 2 years in CFA; then destroy.
PIF after transfer or separation of
individual
INACTIVE:
COFF 31 Dec 91, Dest Jan 94
8
Destroy after 3 or 4 years
Cut off at the end of the CY or FY; hold for 3 or 4
Example for a 3-year file:
years in the CFA; then destroy.
CY: COFF 31 Dec 91, Dest Jan 95
FY: COFF 30 Sep 91, Dest Oct 94
9
HQDA Staff
Destroy after 5 or more years (but not
Cut off at the end of the CY or FY; hold for 2
Example for a 5-year file:
agencies and
PERMANENT records)
years in the CFA; retire to the servicing Federal
CY: COFF 31 Dec 91, Ret
Army
Records Center (FRC), where the file will be held
Washington National Records
18
QM6311
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